§ 17-8. MUNICIPALLY SPONSORED ATHLETIC ORGANIZATIONS
17-8.1 Membership. Subject to the requirements set forth herein, applications to become a Municipally Sponsored Borough Athletic Organization require having at least a fifty-one (51%) percent membership of Borough residents and demonstrate a need for such an organization. Copy of non-profit status or documentation proving organization is in the process of acquiring. All municipally sponsored borough athletic organizations need to comply with the notification and other requirements set forth in subsection 17-6.2. However, all athletic organizations shall at all relevant times observe the rules, regulations and requirements set forth herein.
The fees set forth in Chapter 2-15.5 shall not be applicable to those municipally sponsored athletic organizations subsidized by the Borough of Sayreville and as may be set forth in Section 8 of Ordinance 950-06; current municipally sponsored athletic organizations are Sayreville Little League, Sayreville Athletic Association, Sayreville Soccer Associations, Sayreville Leprechauns, Morgan-Parlin Panthers and the Sayreville Softball Association.
(Ord. No. 252-14, 3-13-2014)
17-8.2 Information Required for Membership. Any municipally sponsored athletic organization subsidized from by the Borough of Sayreville shall adhere to registration time period rules and provide the following information:
a.
A full league roster with all team members, executive board members, coaches, full time volunteers, names and addresses on excel program file to Recreation Office within thirty (30) days after the scheduled start of the season. Any new registrants after the thirty (30) days start of the scheduled season will be sent to the Recreation Office as needed.
b.
A league financial statement prepared by a recognized accountant or accounting firm, independent of the organization, for the prior year will be given to the Recreation Department by May 31 of the current year.
c.
A copy of the pertinent organization's current By-Laws is to be maintained at the Recreation Dept at all times. Any changes to current by laws need to be sent to the Recreation Dept within one (1) month of the changes.
d.
Within two (2) weeks of the start of each season the pertinent organization must provide proof of background checks for all Coaches, Executive Board Members and Full-time Volunteers to the Recreation Department in the form of an excel document. Coaches may be added to the league roster as season progresses but they can't coach until background check is completed and the Recreation Dept is notified.
e.
A Certificate of Insurance for the pertinent organization with the Borough of Sayreville and its employs are named as second insured. Each policy must have sexual harassment and molestation coverage.
f.
A new Contract between the Borough of Sayreville and each organization will be executed in February, that will establish, total yearly reimbursement for the pertinent organization and the pertinent organization's obligation to adhere to all current registration rules.
g.
All signs for registration must be removed within seven (7) days after the conclusion of the registration period.
(Ord. No. 252-14, 3-13-2014)
17-8.3 Rules Governing Registration Time Periods.
a.
Spring/Summer Sports Season registration time period will be from December 1 st through April 30 th of the following year.
b.
Fall Sports Season registration time period will be from April 1 st through September 15 th of the current year.
c.
Winter Sports Season registration time period will be from September 16 th through November 30 th of the current year.
d.
Variation from this schedule requested by an organization must be submitted in writing to the Recreation Department for review with the Recreation Advisory Board
(Ord. No. 252-14, 3-13-2014)
17-8.4 Rate for Reimbursement to Each Municipally Sponsored Athletic Organization. The prior two (2) year's rosters of each league along with the last two (2) years reimbursements will be used to determine the present annual reimbursement for each league. Total reimbursement amount will be determined by the Business Administrator, Chief Financial Officer and the Director of Recreation pursuant to municipal budget allocations.
(Ord. No. 252-14, 3-13-2014)
17-8.5 Requirements for Reimbursement. To receive reimbursement for an organization, the organization must meet the following requirements:
a.
Supply invoices to the Borough of Sayreville for equipment, fees to officials, uniforms and operating expenses paid for the current season.
b.
All costs for background checks performed by the Recreation Dept. will be deducted from each organization's total support payments for the year. If a league does not receive reimbursement from the borough a ten ($10.00) dollars charge for each background check must be paid prior to the start of the current season.
c.
All teams requesting the use of fields and before any use of the field shall also provide a facility use form, an indemnification / hold harmless agreement and a certificate of insurance and an attached endorsement signed by an authorized agent of the insurance company making the Borough of Sayreville, its agents, employees and professionals additional insured and making the insured's policy primary with waivers of contribution and subrogation as to the Borough
d.
Municipally Sponsored Athletic Organizations and applicants affiliated with a league shall comply with the requirements of Section 2-15.6, "Criminal History Background Checks for All Youth Programs," of the Revised General Ordinances of the Borough of Sayreville.
e.
It shall be the sole responsibility of the applicant to be aware of and comply with all applicable Borough of Sayreville ordinances at all times before, during and after the event that may affect same. Failure to comply with all applicable Borough of Sayreville ordinances could result in the revocation of a sponsored organization subsidy. Falsification of any information provided to the borough will be grounds for immediate revocation of a sponsored organization's subsidy. The organization will then have thirty (30) days of revocation to file an appeal with the clerk's office and a hearing date will be set to come before the council to hear the appeal.
(Ord. No. 252-14, 3-13-2014)
17-8.6 Enforcement. The Mayor and the Borough Council and such other officials, consultants, agents and employees of the Borough as may be necessary and appropriate shall be and are hereby authorized to perform those acts and execute those documents that are necessary in order to affect the purposes of this Section.
(Ord. No. 252-14, 3-13-2014)